Since Office 365 lacks adequate data protection mechanisms, Microsoft recommends that users consider third-party tools. Veeam-Powered Managed Backup for Office 365 from phoenixNAP This is known as the "all the eggs in one basket" problem. Contacts and Calendars are non-recoverable.įurthermore, the Office 365 native backup solution operates in the production environment, which makes it inherently insecure. The restore option features the Recoverable Items folder containing emails deleted in the previous 30 days. With the rollback option, users can roll back OneDrive to a version no older than 30 days. Instead, it offers a limited set of backup and recovery options. Office 365 does not feature a complete built-in backup solution. What Solutions Should You Use for Backing up Office 365 Native option For more information, read this comparison between hybrid and multi-cloud environments. Note: Hybrid cloud does not have to be a temporary solution only. Properly backing up the company's emails ensures that all data safely survives the transition from on-premises Exchange to the cloud. Hybrid email deployments are a standard solution but they present the administrators with additional maintenance challenges. Migration ManagementĬompanies that decide to switch to Office 365 need to organize the migration properly. While Microsoft offers Litigation Hold as a mechanism for retrieving lost information, this is not a complete solution, since deleted user accounts cannot be recovered this way. When legal action requires disclosure of certain documents, the company cannot afford to fail to provide them to the authorities. In all cases, being able to restore the lost information is critical for the business. Intentional – For example, a disgruntled employee deletes important company documents.Unintentional – For example, an employee downloads an infected file.Insider threats come from the company's own employees and can be: Those threats can originate externally, in the form of malware, ransomware and viruses, but also internally. Security ThreatsĬompanies need to protect themselves from various potential security threats. Flexible backups eliminate the policy gap issues. Due to their complexity and constant evolution, retention policies are challenging to manage. They define data to be retained, its format, the length of retention, and the procedure to be followed after the period ends. Retention policies are information maintenance protocols established by companies. However, with the hard delete, the item is purged from the database and becomes unrecoverable. Items deleted in this way are still recoverable in the Recoverable Items folder, which resides in a separate subtree of each mailbox. The soft delete includes the removal of files by emptying the Deleted Items folder. Office 365 features two types of deletion - soft and hard. The following are the most compelling reasons to back up your Office 365 data regularly. What are the Reasons for Backing up Office 365?Īs with any large system, there are multiple ways in which your Office 365 data may become compromised, ranging from a user error to a service outage.
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